/Institutions/Maryville-College/json/Current/Academic-Catalog-local.json

/Institutions/Maryville-College/json/Current/Academic-Catalog.json

College Withdrawal

COLLEGE WITHDRAWAL

 College withdrawal is when a student withdraws from all their classes during the semester. This action has serious academic and financial implications, which may include:

• Loss of current and future financial aid or scholarships
• Ineligibility for campus-sponsored activities (e.g., athletics, performances)
• Impact on GPA and academic standing
• Forfeiture of campus housing
• Loss of the TN Hope Scholarship (for all institutions)

Before withdrawing from the College, students should consider all options and alternatives. Academic options may include a major change, a reduced course load, discussion with an instructor about additional academic support, or the possibility of receiving a grade of Incomplete, or a leave of absence. The Advising Center and faculty academic advisors can assist students in exploring alternatives, including utilizing academic and student affairs resources.

About college withdrawal:

• The grade notation on a student’s transcript for a college withdrawal depends on when they complete the withdrawal process. For students who withdraw from the College by the official Withdrawal Deadline, a "W" will be recorded on their transcript for all courses. For students who withdraw from the College after the Withdrawal Deadline, the grades earned in their courses will be posted to their transcript.
• International students must discuss their intent to withdraw from the College with the Director of the Center for Global Engagement prior to initiating a withdrawal process.
• Students who are Veterans or Military Dependents must consult with the School Certifying Official prior to initiating the withdrawal process.
• Students withdrawing from the College are subject to the Charge Reduction Policy and any other applicable charges related to deposits, textbook rentals, and other expenses. Please review this policy prior to starting the withdrawal process.
• Any complete withdrawal from the College will result in the student’s loss of the TN Hope Scholarship for any institution.
• Residential students are expected to vacate the residence halls immediately upon withdrawal from the College.

• Students who have withdrawn from the College are not permitted to participate in college-sponsored activities, such as athletics or performances, without special permission from the Dean of Students.
• Students with withdraw from the College must follow the Readmission process to apply to return.
• Students should understand that choosing to stop attending classes is not a substitute for following the withdrawal process and will not help avoid consequences/ outcomes of withdrawal.

Process to withdraw from the College:
To withdraw from the college during the semester, students are required to complete the withdrawal process, which typically takes at least 2 business days:

1. Schedule an appointment with the Academic Advising Center (contact academic.advising@maryvillecollege.edu).
In this meeting the student will have the opportunity to discuss their plan for withdrawal as well as alternative options, if any, that may be applicable or beneficial to them. If withdrawal is the best option, the Advising Center staff will conduct an exit survey and support the student in initiating next steps, including providing a checklist of withdrawal steps and sharing the Intent to Withdraw form.
2. Get important information from the Business Office and Financial Aid Office.
The Business Office will provide information on balances, billing, and payment options. The Financial Aid Office will provide information on the student’s current financial aid and scholarships and any impact the withdrawal may have on future eligibility for funding. If at this point the student decides that a college withdrawal is not in their best interest, the Advising Center staff will support the student in developing a plan to successfully complete the semester.
3. Complete the Intent to Withdraw Form, available in the Registrar’s Office and the Advising Center. Unless students complete this form, they will not be officially withdrawn from the College.
The withdrawal process is complete once the student has submitted the Intent to Withdraw form. The Registrar will unenroll the student from all classes.
4. If the student lives on campus, work with the Residence Life Office.
The Residence Life Office will work with the student on a plan for move-out and check-out from the residence hall.

Medical Withdrawal

A student who becomes unable to attend courses or complete assignments due to an unexpected medical condition may request a Medical Withdrawal for the semester. A Medical Withdrawal should be considered only as a last resort and after consultation with College officials, including an Academic Advisor, MC Cares officers, or others. However, if appropriate, Medical Withdrawal may be favorable to the standard student-initiated withdrawal or leaving the college without withdrawing, particularly related to the student’s GPA and scholarship and/or financial aid eligibility.

About the Medical Withdrawal:
• Medical Withdrawal refers to the withdrawal from all classes in a given semester. Medical withdrawal from individual classes follows a separate process. See the Course Drop/Course Withdrawal procedures for more information.
• If granted a Medical Withdrawal, the grade of “W” is recorded for each course affected.
• Students withdrawing from the College under this policy are subject to the Charge Reduction Policy and any other applicable charges related to deposits, textbook rentals, and other expenses. Please review this policy, including the section regarding Medical Withdrawal, carefully prior to requesting a Medical Withdrawal.
• Any complete withdrawal from the College, including Medical Withdrawal, will result in the student’s loss of the TN Hope Scholarship for any institution. Students granted a Medical Withdrawal may submit an appeal to become eligible for the TN Hope Scholarship in the future, but approval is not guaranteed.
• Residential students are expected to vacate the residence halls immediately upon withdrawal from College, including in the case of Medical Withdrawal.
• Students who have withdrawn from the College, including those granted a Medical Withdrawal, are not permitted to participate in college-sponsored activities, such as athletics or performances, without special permission from the Dean of Students.
• Students granted a Medical Withdrawal must follow the Readmission process to return to the College.

For a request for Medical Withdrawal to be approved, the following conditions must be satisfied:
1. The request, including documentation of the medical condition, is received no later than the last day of classes (before the examination period).
2. The student’s medical condition developed or became more serious during the semester in question and prior to the last day of classes.
3. The medical condition is significant to the point that it is the primary reason the student cannot attend classes and/or complete required work, and other accommodations supportive of the student's success are not available or feasible.
4. The student provides documentation that they are under the care of a licensed physician or licensed mental health professional.
5. The student agrees to provide documentation that the medical condition has been addressed if they choose to apply for readmission following a Medical Withdrawal.

The Medical Withdrawal Request Form is available on the Dean of Students – Student Support website. Students are encouraged to discuss Medical Withdrawal in advance with their Academic Advisor or Dean of Students personnel (mcdos@maryvillecollege.edu). The Dean of Students is responsible for reviewing and approving or denying requests for a Medical Withdrawal from the College. Some conditions of this policy may be waived at the discretion of the Dean of Students.

Medical withdrawal from individual classes follows a separate process. See the Course Drop/Course Withdrawal procedures for more information.

For students considering taking an entire semester off to address a health or medical condition, a Leave of Absence may be appropriate. See the section on Leave of Absence for more information.

Administrative Withdrawal

Students may be administratively withdrawn from the College for failure to attend classes, for failure to pay their account, or as a result of a disciplinary process.

Failure to Attend Classes: A complete administrative withdrawal from Maryville College may be initiated when a student ceases to attend all registered classes for a period of 10 consecutive business days, without prior approval, at any point within the regular semester. Such a withdrawal follows established College course withdrawal deadlines and associated charge reduction policies. Prior to the course withdrawal deadline, administratively withdrawn students receive a grade of “W” in each enrolled course. After the course withdrawal deadline, administratively withdrawn students receive a grade of “F” in each enrolled course. The College will determine the withdrawal date if no notice is provided by the student. See Dates and Deadlines

Withdrawal decisions may be appealed to the Vice President and Dean of the College or an appointed designee.

All unpaid costs associated with attending the College remain the student’s responsibility after such a withdrawal. In addition, all College property in a student’s possession must be returned or the student may be charged for its full replacement value. Students living on-campus must arrange with the Office of Residence Life to vacate the property within a reasonable time as determined by residence life staff and appropriately checkout in order to avoid an improper checkout fee.

In order to enroll in subsequent semesters, students who are administratively withdrawn from the College for non-attendance must apply for readmission.

Non-Payment of Student Account: Maryville College administration reserves the right to withdraw a student at any point in the semester due to non-payment of their student account. The college may administratively withdraw a student from classes, remove a student from residence halls, and/or require conditions for continued enrollment when one of the following transpires:

• A student fails to submit payment as indicated on a college approved deferment agreement.
• A student misses at least 3 payments on an outside payment plan and the payment plan is cancelled.

In these circumstances above, the Bursar in collaboration with the Controller and Vice President of Finance may administratively withdraw a student from classes, remove the student from Residence Halls, and/or place conditions on the student’s continued enrollment. The student will receive an opportunity to pay in full or establish suitable payment arrangements with the Bursar’s Office. All notification to the student will be in writing with payment options available and a set deadline for a required response. Students that do not respond by the established deadline will be Administratively Withdrawn as of that date.

Students should be aware of the following impacts of administrative withdrawal for non-payment:

A.  Students that are withdrawn due to College Initiated Administrative Withdrawal for Non-Payment will either have their schedule dropped or receive a “W” for all courses attempted during the semester. The “W” will be reflected on the student’s official transcript.
B.  Students that are withdrawn are subject to the College’s Charge Reduction Policy.
C.  Students that wish to return to Maryville College the next semester will be required to apply for readmission. All previous balances must be paid in full prior to readmission to the College.
D.  A Balance Hold will be placed on the student’s account until any balance is paid in full. This will prohibit viewing of grades, release of transcripts, and registration for classes.
E.  Students that are administratively withdrawn due to non-payment and are residential students will have 24 hours to vacate their residence hall and return any keys to the College Residence Life staff. Students needing more than 24 hours to vacate their Residence Hall can work with the Residence Life staff for assistance.

The officials responsible for this policy are the VP of Finance, Controller, and Bursar. Questions can be addressed to the Business Office.

Disciplinary Action: Students may face administrative withdrawal as the result of a disciplinary process for academic integrity or conduct. See the Academic Integrity section of the Catalog and the Conduct section of the Student Handbook for more information.