College Withdrawal

Students may initiate withdrawal from the College, a medical withdrawal may be necessary, or a student may be withdrawn from the College by the Administration. An exit interview survey is part of the withdrawal process.

Student-Initiated Withdrawal from the College

Consult with your academic advisor if you are considering withdrawing from the College. Be sure you understand all the impacts of a decision to withdraw from the College, including your academic timeline, financial/financial aid implications, your personal and professional future, and the readmission process. International students must discuss their intent to withdraw from the College with the Director of the Center for Global Engagement prior to initiating a withdrawal process. Should you decide during the year or at the close of the year to terminate enrollment at Maryville College, the withdrawal procedure is as follows:

Report to the Registrar’s Office (Fayerweather Hall, Room 148) to initiate the process. The Registrar’s Office will provide you with the link to the Intent to Withdraw Form.
Once you complete the Intent to Withdraw Form, the Financial Aid Office, Bursar’s Office, Residence Life Office, and other relevant campus offices will be notified.

Students are responsible for any balances due after the withdrawal is processed. Students are responsible for any costs incurred by the College, including collection and litigation costs. Refunds, when appropriate, will be processed as promptly as possible. Students who do not follow official withdrawal procedures may forfeit their deposit.

Withdrawal from the College, voluntarily or involuntarily, requires residential students to abide by the official check-out procedures. Resident students should vacate the room and leave campus within twenty-four hours after the Intent to Withdraw is completed. Failure to do this will result in an “improper check-out fee.”

If a student is unable to withdraw in person, they may do so by notifying the Registrar’s Office and the Office of Student Affairs in writing.

Medical Withdrawal for the College

Requests for medical withdrawal from the College must be received no later than the last day of classes (before the examination period) and are made to the Vice President and Dean of Students (Student Affairs Office, Bartlett Hall, Rm. 327). For a request to be considered, the following conditions must be satisfied on or before the last day of classes (before the examination period):

The student’s medical condition developed or became more serious during the semester in question.
The medical condition is significant to the point that it is the primary reason the student cannot attend classes and/or complete required work.
The student provides documentation that they are under the care of a licensed physician or licensed mental health professional.

The grade of “W” is recorded for each course affected.

Students withdrawing from the College under this policy are subject to the Charge Reduction Policy.

Requests for medical withdrawal from individual classes follows a separate process.

Medical Leave of Absence differs from medical withdrawal in that medical Leave of Absence is better suited to students who are proactively seeking to address their health issues by taking an entire semester off, or in any case who have some sense of when they expect to be back. Medical withdrawal is better suited to students who encounter unexpected health problems that make it impossible for them to continue their studies or impossible to finish a semester. See the section on Leave of Absence for more information.

Administrative Withdrawal

Students may be administratively withdrawn from the College for failure to attend classes, for failure to pay their account, or as a result of a disciplinary process.

Failure to Attend Classes: A complete administrative withdrawal from Maryville College may be initiated when a student ceases to attend all registered classes for a period of 10 consecutive business days, without prior approval, at any point within the regular semester. Such a withdrawal follows established College course withdrawal deadlines and associated charge reduction policies. Prior to the course withdrawal deadline, administratively withdrawn students receive a grade of “W” in each enrolled course. After the course withdrawal deadline, administratively withdrawn students receive a grade of “F” in each enrolled course. The College will determine the withdrawal date if no notice is provided by the student. See Dates and Deadlines

Withdrawal decisions may be appealed to the Vice President and Dean of the College or an appointed designee.

All unpaid costs associated with attending the College remain the student’s responsibility after such a withdrawal. In addition, all College property in a student’s possession must be returned or the student may be charged for its full replacement value. Students living on-campus must arrange with the Office of Residence Life to vacate the property within a reasonable time as determined by residence life staff and appropriately checkout in order to avoid an improper checkout fee.

In order to enroll in subsequent semesters, students who are administratively withdrawn from the College for non-attendance must apply for readmission.

Non-Payment of Student Account: Maryville College administration reserves the right to withdraw a student at any point in the semester due to non-payment of their student account. The college may administratively withdraw a student from classes, remove a student from residence halls, and/or require conditions for continued enrollment when one of the following transpires:

A student fails to submit payment as indicated on a college approved deferment agreement.
A student misses at least 3 payments on an outside payment plan and the payment plan is cancelled.

In these circumstances above, the Bursar in collaboration with the Controller and Vice President of Finance may administratively withdraw a student from classes, remove the student from Residence Halls, and/or place conditions on the student’s continued enrollment. The student will receive an opportunity to pay in full or establish suitable payment arrangements with the Bursar’s Office. All notification to the student will be in writing with payment options available and a set deadline for a required response. Students that do not respond by the established deadline will be Administratively Withdrawn as of that date.

Students should be aware of the following impacts of administrative withdrawal for non-payment:

A. Students that are withdrawn due to College Initiated Administrative Withdrawal for Non-Payment will either have their schedule dropped or receive a “W” for all courses attempted during the semester. The “W” will be reflected on the student’s official transcript.
B. Students that are withdrawn are subject to the College’s Charge Reduction Policy.
C. Students that wish to return to Maryville College the next semester will be required to apply for readmission. All previous balances must be paid in full prior to readmission to the College.
D. A Balance Hold will be placed on the student’s account until any balance is paid in full. This will prohibit viewing of grades, release of transcripts, and registration for classes.
E. Students that are administratively withdrawn due to non-payment and are residential students will have 24 hours to vacate their residence hall and return any keys to the College Residence Life staff. Students needing more than 24 hours to vacate their Residence Hall can work with the Residence Life staff for assistance.

The officials responsible for this policy are the VP of Finance, Controller, and Bursar. Questions can be addressed to the Business Office.

Disciplinary Action: Students may face administrative withdrawal as the result of a disciplinary process for academic integrity or conduct. See the Academic Integrity section of the Catalog and the Conduct section of the Student Handbook for more information.