Calculating Withdrawal Refunds
When students register for courses, the College assumes full-year enrollment, provides facilities, and executes contracts to provide educational services for the entire year. Federally mandated refund calculations apply when students withdraw. When recipients of student financial aid withdraw, refunds must be returned to various financial aid programs as well as the individual student. Students who receive financial aid, and are subject to a refund, might not be eligible for a cash refund. At times, refunds may be reapplied to a loan, thus reducing student indebtedness. Upon withdrawal, any cash refunds due will be processed as quickly as possible, but requires a minimum of 14 days. Refunds are only calculated and based on charges for tuition, fees, room, and board.
No refunds will be made to students unless they withdraw from all courses in which they are registered. Charges and financial aid for students who change from full-time to part-time status during the drop/add period at the beginning of the semester will be revised on that basis. Students may use the first week of the semester to finalize registered courses without incurring additional fees. No refund is given for students who change from full-time to part-time status after the first ten days of the semester. Students defined as part-time who withdraw after the drop/add period will receive refunds under the same policy as full-time students.
For refund purposes, the date of withdrawal is the date that the withdrawal process is initiated, or College personnel are provided with notification of intent to withdraw. The withdrawal date for students who stop attending classes without formally withdrawing is based on the last date of academic activity. If a date cannot be determined, the midpoint of the semester may be used as the date of withdrawal. The act of attending any class for a given semester prior to withdrawing is considered to constitute a requirement for withdrawal calculations. Students who withdraw from all classes or who stop attending classes, but who receive permission to live in the residence hall, will be charged room and board for the time they remain in the residence hall and on a meal plan.
The amount of Title IV and other aid that must be returned to a program source will be calculated and charges will be adjusted by the aid earned in order to determine the total amount for which a student is responsible for payment to the College.