College registration is considered a contract binding the student for charges for the entire semester. However, if it becomes necessary for a student to officially withdraw from school, the following actions must be taken. Students must complete and return a withdrawal form to the Registrar’s Office to be officially withdrawn. If a student is unable to withdraw in person, they may do so by notifying the Registrar’s Office and the Office of Student Affairs in writing. The withdrawal date is defined as follows:
Complete Withdrawal from School
Reductions will be computed on total charges for tuition, room, and board. There will be no reductions of student fees of any type, including course fees after the first day of class. Students are expected to vacate the residence halls immediately upon withdrawal from College. Students leaving school for disciplinary reasons will not be eligible for any reduction and will be liable for the entire semester’s charges. Full-time students who withdraw from individual classes after the drop/add period will receive no charge reduction.
Fall and Spring Semester
For a student who formally withdraws from College during the fall and spring semester, the semester’s tuition, room, and board charges will be reduced in accordance with the following schedule:
- Within 10 calendar days of scheduled semester start date – 75 percent charge reduction;
- Within 20 calendar days of scheduled semester start date – 50 percent charge reduction;
- Within 30 calendar days of scheduled semester start date – 25 percent charge reduction;
- After 30 calendar days of the scheduled semester start date – no charge reduction will be granted.
3 Week May-Term and Summer Session
For a student who formally withdraws from a class or the College during a 3-week May-Term or summer session, the session’s tuition, room, and board charges will be reduced in accordance with the following schedule, if you were billed for that term. Summer room rates are charged by the week. There will be no refunds for partial week room charges.
- Within 3 calendar days of scheduled session start date – 75 percent charge reduction;
- Within 6 calendar days of scheduled session start date – 50 percent charge reduction;
- Within 10 calendar days of scheduled session start date – 25 percent charge reduction;
- After 10 calendar days of the scheduled session start date – no charge reduction will be granted.
5 Week or Longer Summer Session
For a student who formally withdraws from College during a 5 week or longer summer session, the session’s tuition charges will be reduced in accordance with the following schedule: Summer room rates are charged by the week. There will be no refunds for partial week room charges.
- Within 7 calendar days of scheduled session start date – 75 percent charge reduction;
- Within 14 calendar days of scheduled session start date – 50 percent charge reduction;
- Within 21 calendar days of scheduled session start date – 25 percent charge reduction;
- After 21 calendar days of the scheduled session start date – no charge reduction will be granted.
Summer room rates are charged by the week. There will be no refunds for partial week room charges. There are no board meal plans offered in the summer.
No reduction of charges will be granted to a student suspended or expelled for disciplinary reasons.
When a student withdraws from school, and has received federal student aid for the semester, the Title IV awards will be recalculated in accordance with the “Return of Title IV Funds” federal regulations. State, Institutional and Non-Institutional financial aid will be refunded based on the charge reduction schedule listed above. After 30 calendar days of the scheduled semester start date, there will be no pro-rated State, Institutional, or Non-Institutional financial aid reductions. A copy of the policy is available in the Financial Aid Office upon request. Complete withdrawal from school may cause a balance due on the student’s account. Leaving the College without officially withdrawing may result in a student forfeiting all financial aid and, thus, becoming responsible for the entire balance.
Acadeum Online Courses
The online courses offered through the College Consortium are currently priced the same as summer school courses. Payment in full is due three business days before the first class or the student will be dropped from the course. Additionally, no tuition refunds will be provided after attending the first class.
Approved Medical Withdrawals
Reductions will be computed on total charges for tuition, room, and board. There will be no reductions of student fees of any type. Students are expected to vacate the residence halls immediately upon withdrawal from College. Full-time students who withdraw from individual classes after the drop/add period will receive no charge reduction.
For purposes of interpreting this policy, the pro-rata charge reduction percentage is determined by the Federal Financial Aid policy and the percentage is calculated by the Business Office based on the withdrawal date. No charge reduction will be given after the 60% period of enrollment for the semester or term.
When a student’s charges are reduced, Federal, State, Institutional and Non-Institutional Aid will be adjusted in accordance with the regulations governing the respective programs. Please contact the Financial Aid Office for current regulations concerning these programs. Complete withdrawal from school may cause a balance due on the student’s account. Leaving the College without officially withdrawing may result in a student forfeiting all financial aid and, thus, becoming responsible for the entire balance.
Students Moving Off-Campus
Should a student be approved to leave College housing before the census date, the room charges will be prorated for the time they occupy a room on campus. Meals will also be charged on a prorated basis. No refund will be given on any flex dollars including Plus, Extra, or Extra Plus regardless of moving off-campus or a full withdrawal from school. Off-campus students will retain the unused Plus, Extra, or Extra Plus Flex Dollars to spend at Metz, Isaac’s, or the C-Store until the normal end of the period.
If a student is approved to leave College housing after the census date, there will be no charge reduction for the room for the semester. The student will receive a limited pro-rate charge reduction for meals. The meal plan reduction amount will equal the percentage of the semester remaining, times fifty percent, times the original meal plan rate. To have the meal plan terminated and receive this reduction, the student must contact the Business Office once they have been approved to move off campus by the Vice President & Dean of Students, and have physical moved off campus. The Office of Residence Life will provide student notification of approval to move off campus. The Office of Residence Life will also notify the food service provider to terminate the meal plan as of the specific date. For example, if you drop your meal plan after 30% of the semester has been completed, meaning there was 70% unused, you would only receive a 35% reduction in your original meal plan charge. No refund will be given on Plus, Extra, or Extra Plus Flex Dollars regardless of moving off-campus or a full withdrawal from school. Off-campus students will retain the unused Plus, Extra, or Extra Plus Flex Dollars to spend at Metz, Isaac’s, or the C-Store until the normal end of the period. In addition, the student’s institutional financial aid will be reduced for the following semester if the student continues to reside off campus.