Charge Reduction Policy

Graduate Program registration is considered a contract binding the student for charges for the entire semester. However, if it becomes necessary for a student to officially withdraw from school, the following actions must be taken. Students must complete and return a withdrawal form to the Registrar’s Office to be officially withdrawn. If a student is unable to withdraw in person, they may do so by notifying the Registrar’s Office and the Office of Student Affairs in writing. The withdrawal date is defined as follows:

IN GENERAL - In this section, the term ‘day the student withdrew’ is the date that the institution determines—
1. the student began the withdrawal process prescribed by the institution; or
2. the student otherwise provided official notification to the institution of the intent to withdraw; or
3. in the case of a student who does not begin the withdrawal process or otherwise notify the institution of the intent to withdraw, the date that is the mid-point of the payment period for which assistance under this title was disbursed or a later date documented by the institution; or
SPECIAL RULE - Notwithstanding paragraph (1), if the institution determines that a student did not begin the withdrawal process, or otherwise notify the institution of the intent to withdraw, due to illness, accident, grievous personal loss, or other such circumstances beyond the student's control, the institution may determine the appropriate withdrawal date.

Complete Withdrawal from School

Reductions will be computed on total charges for tuition, room, and board. There will be no reductions of student fees of any type, including course fees after the first day of class. Students are expected to vacate the residence halls immediately upon withdrawal from a graduate program. Students leaving school for disciplinary reasons will not be eligible for any reduction and will be liable for the entire semester’s charges. Full-time students who withdraw from individual classes after the drop/add period will receive no charge reduction.

Fall and Spring Semester

For a student who formally withdraws from a graduate program during the fall and spring semester, the semester’s tuition, room, and board charges will be reduced in accordance with the following schedule:

Within 10 calendar days of scheduled semester start date – 75 percent charge reduction;
Within 20 calendar days of scheduled semester start date – 50 percent charge reduction;
Within 30 calendar days of scheduled semester start date – 25 percent charge reduction;
After 30 calendar days of the scheduled semester start date – no charge reduction will be granted.

3-Week May Term and Summer Session

For a student who formally withdraws from a class or a graduate program during a 3- week May-Term or summer session, the session’s tuition, room, and board charges will be reduced in accordance with the following schedule, if you were billed for that term. Summer room rates are charged by the week. There will be no refunds for partial week room charges.

Within 3 calendar days of scheduled session start date – 75 percent charge reduction;
Within 6 calendar days of scheduled session start date – 50 percent charge reduction;
Within 10 calendar days of scheduled session start date – 25 percent charge reduction;
After 10 calendar days of the scheduled session start date – no charge reduction will be granted.

Week or Longer Summer Session

For a student who formally withdraws from a graduate program during a 5 week or longer summer session, the session’s tuition charges will be reduced in accordance with the following schedule: Summer room rates are charged by the week. There will be no refunds for partial week room charges.

Within 7 calendar days of scheduled session start date – 75 percent charge reduction;
Within 14 calendar days of scheduled session start date – 50 percent charge reduction;
Within 21 calendar days of scheduled session start date – 25 percent charge reduction;
After 21 calendar days of the scheduled session start date – no charge reduction will be granted.

Summer room rates are charged by the week. There will be no refunds for partial week room charges. There are no board meal plans offered in the summer.

No reduction of charges will be granted to a student suspended or expelled for disciplinary reasons.

When a student withdraws from school, and has received federal student aid for the semester, the Title IV awards will be recalculated in accordance with the “Return of Title IV Funds” federal regulations. State, Institutional and Non-Institutional financial aid will be refunded based on the charge reduction schedule listed above. After 30 calendar days of the scheduled semester start date, there will be no pro-rated State, Institutional, or Non-Institutional financial aid reductions. A copy of the policy is available in the Financial Aid Office upon request. Complete withdrawal from school may cause a balance due on the student’s account. Leaving the graduate program without officially withdrawing may result in a student forfeiting all financial aid and, thus, becoming responsible for the entire balance.

Approved Medical Withdrawals

Reductions will be computed on total charges for tuition, room, and board. There will be no reductions of student fees of any type. Students who live within College housing are expected to vacate such housing immediately upon withdrawal from the graduate program. Full-time students who withdraw from individual classes after the drop/add period will receive no charge reduction.

For purposes of interpreting this policy, the pro-rata charge reduction percentage is determined by the Federal Financial Aid policy and the percentage is calculated by the Business Office based on the withdrawal date. No charge reduction will be given after the 60% period of enrollment for the semester or term.

When a student’s charges are reduced, any financial aid will be adjusted in accordance with the regulations governing the respective programs. Please contact the Financial Aid Office for current regulations concerning these programs. Complete withdrawal from school may cause a balance due on the student’s account. Leaving the College without officially withdrawing may result in a student forfeiting all financial aid and, thus, becoming responsible for the entire balance.

Students Moving Off-Campus

Should a student decide to leave Maryville College housing before the census date, the charges may be prorated per their contract for College housing. Should the student have a meal plan, such plan will also be charged on a prorated basis. No refund will be given on any flex dollars including Plus, Extra, or Extra Plus regardless of moving off-campus or a full withdrawal from school. Off-campus students will retain the unused Plus, Extra, or Extra Plus Flex Dollars to spend at Metz, Isaac’s, or the C-Store until the normal end of the period.

If a student decides to leave College housing after the census date, there will be no charge reduction for housing for the semester. The student will receive a limited pro-rated charge reduction for meals, should they have a meal plan. The meal plan reduction amount will equal the percentage of the semester remaining, times fifty percent, times the original meal plan rate. To have the meal plan terminated and receive this reduction, the student must contact the Business Office once they have physically moved out of College housing. The Office of Residence Life will also notify the food service provider to terminate the meal plan as of the specific date. For example, if you drop your meal plan after 30% of the semester has been completed, meaning there was 70% unused, you would only receive a 35% reduction in your original meal plan charge. No refund will be given on Plus, Extra, or Extra Plus Flex Dollars regardless of moving off-campus or a full withdrawal from school. Off-campus students will retain the unused Plus, Extra, or Extra Plus Flex Dollars to spend at Metz, Isaac’s, or the C-Store until the normal end of the period. In addition, the student’s institutional financial aid will be reduced for the following semester if the student continues to reside off campus.